How to Fax from Printer
Step 1 – Find out your printer’s make and model. The quickest way to find this is to go to the control panel on your printer and look for a sticker that says what make and model it is.
Step 2 – Identify the type of fax or fax-capable machine you have. If you have an “all-in-one” with printing, scanning, copying, etc., then you most likely already have an all-in-one fax machine built in (you might also see some kind of symbols on the outside of the printer like a line going from right to left). If you have a separate fax machine that requires an outlet for the printer, then see the section below called “Product Type” for this fax.
Step 3 – If you have the right model or make of printer, find the fax icon on the control panel on your printer. (If you don’t know _if_ your printer has a fax icon, look closer – there’s a chance it’s there.) The easiest way to change from one function to another is by pressing and holding down this button. Then select the menu option that says “fax” and your preference will be displayed as long as it’s enabled.
Step 4 – Find “product type.” A product type is either a “Clean Machine” or an “Impact Printer. If you have an “Impact Printer,” it requires a cover sheet. If you have a “Clean Machine” you don’t need anything.
Step 5 – Verify that your paper tray is set to the right product type setting. If your machine is for clean machines, change your paper source to CLEAN PAPER and if it’s for impact printers, change your paper source to the traditional option (make sure there isn’t already a sheet of paper in the machine).
Step 6 – After making sure the printer is prepared, make sure you’re using the right kind of paper: white or any colored paper will work for faxing, but ivory (aka. “photo”) paper is highly recommended. If you have a photo cell, place your photo paper in the correct tray, otherwise if you don’t have a photo cell then put any regular white/colored paper in the slot.
Step 7 – Get yourself some colored paper and find the black ink cartridge. You can only replace this one so many times, so make sure it’s fresh! Additionally, be careful not to mix up “black” and “black ink,” as these are two separate things! If your print head is clogged or not working properly, you can always use an inkjet head cleaning kit or manual.
Step 8 – Turn on your fax machine. Your fax machine will beep to let you know that it’s on, and then a message will say “read device.” The black ink cartridge should be already installed into the machine, or you might need to remove it and replace it with a fresh one. Make sure this is done before trying to print anything!
Step 9 – Open the cover sheet (if you need one). A cover sheet is used for fax machines that aren’t compatible with paper trays and aren’t capable of receiving paper from the front of the printer. If you have a cover sheet, open it and place two sheets of paper into the tray.
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Step 10 – Place your original in the lower tray. If you are using a cover sheet you can place the original on top of that or directly underneath your cover sheet. Close the paper tray (if applicable) and wait to print.
Step 11 – Look at your fax machine’s control panel while it prints to make sure the machine is printing correctly. Once the “paper out” or “jam” light comes on, press this button and see if it will clear itself out or is still stuck in a jam. If this doesn’t work, manually lift up your paper tray and remove any jammed pieces of paper that are in there before resetting it again.
Step 12 – Once you are satisfied that your fax machine is running properly, leave it there to finish printing. You can do this while you’re on the phone, or write down the message that will be printed to paper. You can then fax this to anyone from any phone for free.
Step 13 – When your fax machine is done, certain machines will tell you to remove the paper so that it can eject the sheet of fax paper from the back and destroy it. If your machine doesn’t say anything about paper or anything else, you might have to open up the tray and remember to pull out the paper once it’s printed.
Step 14 – Repeat this process as many times as necessary. You’ll want to print each page twice for quality purposes, but a printer is generally capable of printing two pages on one sheet of paper if necessary. Do not, under any circumstance, try to print more than two pages on a single sheet of paper.
Step 15 – After printing the first page, wait for the machine to drop the paper into your tray and close it. Close the cover sheet (if applicable). You can now remove the original and put it in your fridge or any place that’s cool.
In conclusion, here are some things to remember while using your home fax machine:
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The speed dial and number page should be set at the name page and phone number.
If you are using a cordless phone, try making sure that the other party is not in line. This will ensure that the call is not interrupted by another call coming through before it has had time to go through.
Make sure that the line is not busy by calling it first before sending your fax.
Try sending the fax from the machine’s cradle whenever possible. Every time you do this, you will be sure that you have a good connection to the nearest line.
Try setting the machine in a different location, such as in a lower traffic area. Try moving it around if it is located in an area where there are high levels of ambient noise or interference.
Before sending your fax, try to make sure that all your settings are correct. When doing this, make sure that your paper tray is empty and that the speed dial and number pages are set correctly. Do not use an overlapping dialing sequence when making a call (start with one digit then press one more digit).
If you have any questions about your own fax machine, then please contact us for help! Our team is experienced with helping people like you troubleshoot all sorts of printer issues, including those that involve fax machines. We can definitely help! All you need to do is complete out contact form and we’ll be able to get back to you as soon as possible.