Best Printer Under 5000 in India of 2021 – Reviews & Buyer’s Guide

By Arindam Roy

What is the most crucial problem in the office work environment? I am sure you would be thinking of unreliable and poorly operating work devices. Looking for a perfect tool like an affordable printer for your office is a daunting task and requires a lot of research. Keeping in mind the hurdles in your office’s smooth-running, we have got you covered in regards to one of the tools for office; printers.

We have tested 10s of printers and will break down some of the best printers under 5000 in India. These are perfect printers for home or office use with high quality and affordability. You get efficient printing results and don’t have to spend most of your budget on getting printing issues fixed.

Overall Best Printers under 5000 Rupees

Canon Pixma E410 All-in-One Inkjet Printer (Black)
  • Print, scan and copy;ISO Standard A4 print speed: Up to 4.0ipm for black and color prints 8.0ipm
  • Low cost cartridges;Compact and lightweight
  • Auto power ON; Quiet mode
  • Country of Origin: Vietnam
  • Operating System: Windows

Best Customers’ Choice Printers under 5000 Rupees

Ricoh SP 111 Jam-Free Monochrome Laser Printer
1,713 Reviews
Ricoh SP 111 Jam-Free Monochrome Laser Printer
  • 16PPM product
  • 1200*600 DPI
  • High-Speed USB2.0
  • Windows XP Home Edition, XP Professional, XP Professional x64 Edition, Vista, Win7, Win8, Server2003/2008/2012
  • Jam free Printer

Therefore following are the top low-cost printers for your perfect office work:

1. HP DeskJet 3636 All-in-One Ink Advantage: Best Wireless Colour Printer under 5000 Rs.

Best Printer Under 5000

Key Features:

  • Auto Voice activation printing system
  • 8.5 PPM monochrome and six ppm colour print speed
  • Three ink cartridges
  • Wireless connectivity

Features Overview

If you want a small device with all in one feature, then HP DeskJet 3636 is best for home, daily usage and in small offices. It supports auto wireless connectivity with the HP Smart APP with an offer of extra black cartridge.

So, in total it has three cartridges; 2 black and one tri-colour, i.e. cyan, magenta and yellow. It offers voice-activated printing with an assistant of Amazon Alexa and Google, and this feature makes it more attractive.

You will get the best resolution while printing because it offers up to 1200×1200 rendered DPI for black print and for colour print it supports 4800×1200 optimized DPI. With original ink cartridge, it yields 480 B&W pages and 150 colour pages with pigment-based Ink for black print and dye-based Ink for colour print respectively. It allows 60 sheet for the input tray and 25 sheets for the output tray.

The dimension of this printer is 47 (L) × 19 (W) × 35 (H) with a weight of 4k 170g, which is quietly easy to carry. It consumes low power; 10 watts when working, 2.1 watts during standby, and 0.88 watts while sleeping. This device targets up to 3 users at a time and can print up to 200 pages per month. Moreover, it has seven segments and icon LCD. It provides a standard fast rate 2.0 USB connection.

It works with the operating system of window 10, 8.1, 8, window 7, OS X v10.8 Mountain Lion system, and OS X v10.9 Mavericks, and OS X v10.10 Yosemite. Software that is present in it is HP Printer, HP Update, and HP Picture Creator. Lastly, it is very affordable and ranges able so that anyone can buy and use it for daily usage.

  • Offers borderless printing
  • HP ePrint available
  • Energy Star certified
  • No auto document feeder
  • Do not support duplex print

2. Canon Pixma E410 All in One: Top Rated Inkjet Printer (Black)

Best Printer Under 5000

Key Features:

  • Print speed for standard A4 is 8 PPM for prints colour and up to 4 ppm for monochrome
  • Affordable cartridges
  • Compact and lightweight
  • Auto power ON
  • 4800 x 600 DPI

Features Overview

What if you need proper wireless connectivity and also an all in one printer? Yes, that’s what we’re talking about, the Pixma E410. It’s such a similar printer which is not different from the previous canon all in one printer that was sold back then in markets. Its body is rectangular and made up of polycarbonate with a matte black finish.

It is so light that you can quickly move around in your home or office, quite handy it is. The maximum document size that it can print or scan is A4. LED indicators are also present on it that tells us the printer’s status. Its package contains a handy visual guide which makes it quite simple and easier to use. It’s called a plug and play device. This printer should be connected to the PC when printing and scanning are required.

The maximum resolution for printing is 4800 x 600 DPI. For scanning, the printing resolution of this device is 600 x 1200 DPI. When we talk about its speed, we come to know that a full-page text will take just about 9 seconds. Quality-wise it’s quite familiar, and if you lower the print quality, it will result in faster printing.

Canon Pixma E410 all in one inkjet printer is always an excellent yet affordable choice. The Ink Efficient E410 nicely designs in such a way that it can give you the printing experience at a meagre cost like up to 400 pages. It has a high capacity ink cartridge. It can perform numerous functions like printing, scanning and copying.

The ISO standard print speed is up to 8.0 IPM black / 4.0 IPM colour and has a high rate of USB 2.0. And the recommended monthly print volume is 50-200 pages.

  • Pretty light body
  • Can be easily moved around
  • Affordable
  • Monotonous design
  • Lack of wireless connectivity
  • Average build

Also read: Best Printer Under ₹15000

3. Canon E477 All in One Wireless: Excellent Ink Efficient Colour Printer

Best Printer Under 5000

Key Features:

  • 4800 x 600 DPI
  • Print Head / Ink: Type – Fine Cartridge
  • Easy Wireless Setup
  • Ink End Sensor – Dot Count
  • Print Quality: Fixed

Features Overview

Are you looking for a handy yet inexpensive printer? Well, you’ve come to the right place. Canon offers the E477 all in one wireless ink colour printer that comes with ink cartridge of CL57s and PG47 which is suitable for Pixma E400. It is accessible in black colour and has USB 2.0 and Wifi connectivity.

The operating systems with which it is compatible are Windows 8, Windows 7 SP1, and Windows Vista SP2. Moreover, this beautiful printer also can produce eight images per minute. And the cost per page is around Rs.1.3 for black and white prints and Rs. 3.5 for the coloured prints.

This printer also gives you the experience of print, scan and copy with ISO standard speed (A4) of 4.0 ppm (colour)/ 8.0ipm (mono). It also gives you a wireless printing experience with a high-resolution printing of 4800(horizontal) x 600(vertical) dpi. The bordered printable width is 203.2 mm (20.32cm). It is the multifunctional type, and ideally, it can use in the home and small office. It can support A4, A5, B5, DL, and Com 10. The letter, legal, envelops, and this also supports plain papers.

Its height is 14.5 cm, width is 42.6 cm, and its weight is 3.5 kg, and its depth is 30.6 cm. It also has a one year warranty. The printing technique used by this printer is inkjet, and the operating temperature range of this printer is 5 degrees C- 35 degree C. The printer, power adapter, warranty documents also come in the box.

  • Best for small office use
  • Colour for documents are excellent
  • Very lightweight
  • Easily assembled
  • Not suitable for printing on handmade paper
  • Little noisy
  • Borderless printing option is not available

Read more: Best Printer under Rs 3000

4. HP DeskJet 2623 All in One: Outstanding Wireless Color Inkjet

Best Printer Under 5000

Key Features:

  • All-in-one functionality
  • 7.5 ppm maximum print rate
  • 4800 X 1200 DPI
  • One-year warranty

Features Overview

HP DeskJet 2623 is a unique-looking and highly affordable printer. It’s lightweight, and all-in-one design enables you to place your printer anywhere you want, meaning it will only require a small accommodation space; there is also a choice to pick the accent colour of your choice.

The control panel is easy and convenient to use and avail of different options that the device provides; printing, copying, and scanning with this all-in-one system that features an LCD screen and minimal buttons. This printer also has an activated voice printing feature that functions well with Alexa & Google help. You can Use this HP printer to print with Alexa or Google Home, documents varying from checklists to educational games.

This new all in one device can be set up and connected to the local wireless network by only using your mobile device. On your smartphone or tablet, the user-friendly HP All-in-One Remote app guides you through every stage. Easily print, copy, and scan with this device, wirelessly.

This form of Ink good printer with around 4800 X 1200 DPI stuns all print quality while surpasses many. You can not only use it for printing and scanning purposes as an all-in-one printer, but you can also copy various types of documents. With a print rate of 7.5 ppm for black and white and 5.5 ppm for colour, this DeskJet 2623 primarily designed for light use.

It also comes with a respectable 1000-page duty cycle per month, which we believe is very suitable for smaller organizations. You also do not need to be concerned with the tray over paper jams. The enclosed tray minimizes room when closed, which allows smooth, unattended printing and when in use, retains 25 sheets without needing regular adjustment. This printer is compatible with most regular DeskJet ink cartridges and will give you a 480-page monochrome and 150-page colour yield.

  • Compact, lightweight, and beautiful design
  • Excellent print quality
  • Affordable price
  • Low print speed
  • The printing cost is slightly high; the cost of Ink being more than the value of the printer.

Relevant reading: Best Printers under 10000

5. Ricoh SP 111 Jam-Free Monochrome: Best Choice Laser Printer

Best Printer Under 5000

Key Features:

  • 16 PPM Product.
  • 1200×600 DPI
  • High rate USB2.0
  • Wide range of compatibility- window XP Home Edition, Vista,window7, window 8, server 2003, server 2008, and server 2012
  • Nose free and jam free operations with easy maintenance

Features Overview

In the area of the most reliable and compact printers, Ricoh SP 111 is the best choice because of its sleek monochromatic design and unique features. With the product weight of 10 kg and dimensions 36.9 x 40.2 x 11.9 cm, Ricoh SP 111 gives crisp and legible prints. This printer below Rs. 5000 comes in two colours: black and white.

It comes with an excellent ink tank; therefore, in the first cartridge, it can produce 500 pages, and after refilling, it can give 2000 pages of perfect quality. Moreover, its USB 2.0 connection interface lets you connect it with any device easily. Also, its elegant style complements your office theme, and its lightweight makes it quick to move wherever you need to put it.

This laser printer gives you remarkable prints based on its 1200×600 dpi resolution. The no-fan technology and automatic paper jam removal function decreases downtime and makes it noise-free and maintains calmness in your office. Its highlight is its print speed that is between 8-16 ppm. It can support A4 easily, B5, A6, DL media size making its operations wide-ranged. You can print any page size, and most importantly, it has duplex printing technology.

  • Quality of money
  • Crisp and fast prints
  • Easy installation
  • Late customer service
  • The device heats up after frequent use

Read here: Best Printer for Office Use

6. HP DeskJet 2135 All in One Ink Advantage: Most Reliable Colour Printer

Best Printer Under 5000

Key Features:

  • All-in-one printer
  • 1200 x 1200 rendered DPI (Black)
  • 4800 x 1200 optimized DPI (Color)
  • Print yield- up to 1000 per month
  • USB 2.0

Features Overview

Who wouldn’t want the most reliable all in one printer under 5000? HP Deskjet 2135 comes with two cartridges: one for black and the other for yellow, magenta, and cyan. Moreover, according to ISO standards, it can yield 480 black print pages and 150 colouring print pages. It is a compact and elegant printer with many supported features such as a smartphone connection feature with OTG wire, detecting if the printer door is open or short of pages.

Besides, it has a quick printing rate of 7.5 PPM for black & white and 5.5 PPM for colourful pages in one minute, which increases your productivity without compromising the quality of printing.

It includes a flatbed scanner that goes with JPEG, PNG, PDF, BMP, and TIFF formats and 1200 dpi resolution. Moreover, it can provide nine photocopies of resolution 600×300 dpi.

The excellent resolution of this printer for B&W is 1200×1200 DPI, and for colour, it is 4800×1200 DPI which highlights this efficient device. With HP thermal inkjet technology, it only requires 10-watt operational power. Its sound emission-quality of 48 dBA makes it mush tolerable than other noise-making printers. The 42.5×30.4×14.9 cm dimensions and 3 kg 420 g weight complements its portability and easy installation, making it reliable for everyday use.

  • Fast and high-quality prints
  • Compact and easy to install
  • Printing, scanning and photocopying specs
  • Energy Star Certified
  • Ink is expensive
  • No installation guide

You may also like: Best Printer for Home Use

7. HP DeskJet 2131 All in One: Low Cost Inkjet Colour Printer

Best Printer Under 5000

Key Features:

  • 7.5 PPM ( B&W), 5.5 ppm (colour)
  • 4800×1200 optimized DPI colour
  • 1200×1200 rendered DPI
  • All in one printer
  • 2 Cartridges; 1 black, 1 tri-color

Features Overview

Who does not want all in one inkjet printer under 5000? HP DeskJet 2131 all in one inkjet printer is one of the low-cost printers in India that is perfect for both home usage and office. The best feature of this printer is that you can easily set up this to print, scan and copy with easy controls. This printer operates best with windows 10, windows 8.1, windows 8, windows 7; OS X v10.8 Mountain Lion and OS X v10.9 Mavericks, and OS X v10.10 Yosemite.

It has 60 sheets input tray and 25 sheets output tray. It comes with a resolution of up to 1200×1200 rendered DPI for black print and colour print it supports 4800×1200 optimized DPI with a cartridge of two; one is black and the other consist of tri-colour.

The dimension of this printer is 241.3mm (H) × 424mm (W) × 309mm (D). The interesting part is that its weight is just 3.52kg which means you can carry it very easily and makes it the best printer under 5000. Moreover, media size supported by this printer is A4, B5, A6 and DL envelope with media types of plain, photo and brochure paper.

It comes with an excellent print rate of 7.5 ppm for black and white while 5.5 PPM speeds for colour print. It needs maximum 10 watts with an HP thermal inkjet print technology. Is not it an amazing printer under the range of 5000? All of these above mention features make this printer a must to have a device for daily use.

  • Easy to install
  • Offers a low noise operation
  • Multifunction printer
  • Becomes slow when printing
  • Do not offer borderless printing
  • Do not support ePrint

About The Author