Best Printers For Office Use in India – Expert’s Choice

By Arindam Roy

Are you building a new office and remodelling it up for smooth functioning? Then you will need a lot of distinguished hardware that will keep your office in full-fledged running condition, especially during the current pandemic situation, and one of them is a printer. It is crucial that you should go for the best printer for office use in india as you will want a reliable and efficient device.

Not only will it let you do all the work without constant interruption but also ease up your work pressure. For your office use, we have found ten highly reliable and extremely efficient printers that will print and copy pages without giving you the urge to replace it with a new one.

Overall Best PICK #

Brother HL-L2321D Single-Function Monochrome Laser Printer with...
  • Printer Type : Laser Printer ; Functionality : Print Only ; Print Output : Monochrome ; Connectivity - USB ; Scanner Type - NA
  • OS Compatibility -Windows, Mac & Linux ; Compatibility – None ; Hardware Interface:USB ; Enlarge/reduce option: No ; Auto double print: Yes
  • Maximum Print Speed (color): NA, Maximum Print Speed (Monochrome): 30 ppm Maximum Print Resolution (Color): NA | Maximum Print Resolution (Monochrome): 600 x 600 dpi, HQ1200 (2400 x 600 dpi) quality
  • Paper Size : A4, Letter, A5, A5 (Long Edge), A6, Executive ; Max paper thickness (in GSM) - 105 GSM ; [Maximum Input Sheet Capacity] - 250 Sheets ; Compatible Ink/Toner : TN-2365 Toner Cartridge ; Additional Printer Function - Print Only ; Power wattage of printer : 537 W
  • Special Features : 2 Sided Printing ; Included Components : Power Cable, USB Cable, Installation CD, Inbox Toner TN-2365 (2600 pages) (needs to be installed)

So without further ado, let’s take a look at all the top printers we have found out for your office usage;

1. Canon Pixma Single Function Office Printer: Best Printer for Office

Canon printer


Primary Features

  • 4800 X 1200 DPI.
  • One year warranty.
  • 8.8 ipm maximum print speed.
  • USB 2.0 connectivity.
  • Suitable for all kinds of offices.

Features Overview

Canon India printers have always been a top choice when it comes to office printers, and Pixma G1010 is one of their notable products in their extensive office printer lineup. It is an ink tank printer type that is designed to cater to offices of any size having a printing need of more than 300 pages per month.

Since it is mostly engineered for image printing along with documents so this device treats you with an 8.8 images per minute rate for black-and-white and 5 ipm for a colour copy. Ink tank printers are mostly suitable for high volume printing, and this is why it makes use of enormous page yield ink bottles that can print up to 7000 pages before going empty.

Having large bottles saves you from frequent replacement and allows you to achieve a cost per page of 9paisa for b/w and 32paisa for colour prints. An interesting fact about this printer is that the compatible ink bottles come with spill-resistant tip design that curbs any accidental spillage during refilling.

With improved image colour quality and clarity in black text, this printer delivers a 4800 X 1200 DPI print resolution, which is quite sufficient for all image print out. Plus, it comes with a photo speed of 60sec for borderless print out of 4 X 6inch output.

Printing different types of page size won’t be a problem for you, but you won’t be able to opt for a duplex printing method. Unfortunately, printing documents directly from the printer is problematic as it doesn’t offer any display panel.
Canon Printer

  • Adequate print speed
  • Spillage free ink bottle with an integrated tank
  • Totally value for money
  • High-quality print output
  • Lacks any display panel
  • Supports only one function

See What the Customers are Saying


Canon Pixma G1010 is an excellent value for money product that gets a fantastic printing performance at eight paise per page printing cost.

2. Epson Single Function Color Office Printer: Perfect Printer with Wireless Connect Feature

Epson color Printer

Primary Features

  • 5670 X 1440 DPI.
  • 7 paisa cost per print.
  • USB 2.0 connectivity.
  • 8.5 ipm maximum print speed.
  • One year or 15000 pages on-site warranty.

Features Overview

Epson L130 is currently one of the best selling printer available in the market that has amazed numerous owners with its impressive capability. If you require printing a bulk number of pages in your office, it will perfectly suit your requirement as it is an ink tank printer crafted for heavy-usage.

From A4, A5 to DL pages, it supports all types of page size without requiring any severe adjustment from your side. However, the feature that takes all the limelight is the 8.5 ipm for black-and-white and 4.5 ipm print speed for color prints, meaning you will get better productivity.

L130 is extremely cost-effective because it only incurs a cost of 7 paise for black-and-white and 18 paise for color prints and that too without compromising on quality. With that being said, it delivers a high-resolution print of 5670 X 1440 DPI, meaning you can expect top-end image quality and razor-sharp text in all your images and document printouts.

Importantly it also saves you a lot of pages as it supports Duplex printing, but you will have to do it manually. Moreover, it is designed for high yield as you can print up to 4000 pages per 70ml black ink and 6500 pages with three 70ml colour bottles.

All these ink bottles are blended with Epson’s trusted Micro Piezo technology that releases fine drops of ink to accurately distribute the colour. Bagging space-saving design with a compact footprint allows you to fit it anywhere you want, but the side ink panel will require a wide length for placement.

Epson color Printer

  • Low-cost printing
  • Affordable price point
  • High text clarity and color distribution in images
  • Flimsy built quality
  • Slightly noisy

See What the Customers are Saying


Short on the budget but want a high-performance printer? Well, Epson L130 is one of the best options for you as it offers high yield and excellent print quality.

Also read: Best Printer Under ₹15000

3. HP DeskJet Wireless Office Printer: Top All-in-One Printer in the Budget

HP Deskjet Printer

Primary Features

  • 9.5 PPM of maximum printing speed.
  • Wireless printing with HP ePrint.
  • Automatic dual side printing.
  • 1200 DPI scan resolution.
  • 1000 pages duty cycle.

Features Overview

HP DeskJet 4535 can be introduced as a specially engineered all-in-one printer that not only looks good but also indulges you with modern printing experience. Engineered with an auto wireless connection, Wi-Fi Direct, and HP ePrint feature, this HP India printer immerses you into a new world of printing where you can print wirelessly from any device.

The best part is all these HP printer software can be accessed through its front touch-screen display that lets you go through all the features. Thanks to the 1200 DPI high scan resolution, you can achieve lab-quality images prints and high clarity documents without any hassle.

The factor that makes this HP printer more interesting is the versatility it offers through automatic two-sided printing and copying to reduce up to 50% less paper. Plus, it is coupled with low-cost ink cartridges, thus ensuring hassle-free and affordable wireless printing for your office usage. However, a black print out will cost you around 1.15 rupees, while a colour print can cost you up to 3.66 rupees.

Despite ensuring affordable printing, it is designed to take the productivity level to a new height by delivering a swift 9.5 ppm for black and 6.5 ppm for color prints. Most importantly, it has a duty cycle of up to 1000 pages, meaning it can easily suffice most of your office’s printing needs.
HP Deskjet Printer

  • Modern design with superior build quality
  • Seamless wireless connectivity
  • Low priced cartridges
  • It delivers high print speed
  • It doesn’t have ethernet support
  • The cost per page is slightly high

See What the Customers are Saying


HP DeskJet 4535 is a good option for offices where quality is the main priority and won’t mind sacrificing a little on per page printing cost and duty cycle.

Read more: Best Printer Under 5000 in India

4. Canon ImageClass Laser Office Printer: Ideal Monochrome Printer for Big Offices

Canon Monochrome Printer

Primary Features

  • Monochrome laser print.
  • 12ppm print speed.
  • 800 pages of the duty cycle.
  • USB 2.0 connection facility.
  • 150-page load on the tray.

Features Overview

When you look for one of the best laser printers in India, Canon ImageClass LBP2900B will be one common name that you will find in most recommendation lists. It is a reasonably popular laser office printer that has the capability to print 12 pages in black colour in a minute and FPOT in 9.3 sec.

Unfortunately, this Canon laser printer can only print in monochrome color without offering any other option. It supports a varied type of page sizes that includes the likes of A5, B5, LTR, LGL, envelope DL, and CM10, monarch, etc. It is not a heavy-duty device and fits well in an office that has a monthly print volume between 200 and 800 pages.

By drawing the power from Hi-SciA and Advanced Printing technology, this laser printer Canon processes image data faster than ordinary printers and treats you with swift results. With fast print speed, it also maintains an exceptional resolution quality with 2400 X 600 DPI that also takes assistance from automatic image refinement technology.

With cartridge 303, it has the prowess to print up to 2000 pages without requiring refiling and ultimately lower downs your printing cost. Connecting to your office’s laptop or PC won’t be tricky as it comes with the standard USB 2.0 port in the rear. But you won’t get any display panel if you wish to print pages manually through the printer. Unsurprisingly, you will also find 1-years warranty coverage, and it is covered by all Canon printer service centres in India.
Canon Monochrome Printer

  • Top-notch print quality
  • Extremely low maintenance
  • Compact design and easy to use
  • It only supports black color

See What the Customers are Saying


Canon ImageClass LBP2900B is an excellent blend of high performance and budget pricing that gets you a great image print out at a good print speed.

Relevant reading: Best Printer under Rs. 10000

5. HP DeskJet All-In-One Office Printer: Customer’s choice for Economical Printer

HP Color Printer

Primary Features

  • All-in-one functionality.
  • 7.5 ppm maximum print rate.
  • 4800 X 1200 DPI.
  • 1000 pages per month duty cycle.
  • Energy-efficient.
  • One-year warranty.

Features Overview

HP DeskJet 2135 is one of a kind printer quirky looking and highly affordable printer that makes it suitable for startups and small offices. Incorporating a smooth white finish with neon green touch in various body parts, this HP printer India will attract everyone’s attention wherever you place it.

Plus, it flaunts a portable body design meaning it will only need a small space for accommodation. Not only look, but this ink advantage printer type will also stun everyone printing quality, which is around 4800 X 1200 DPI. Serving as an all-in-one printer, you cannot only utilize it for printing and scanning purposes but also can copy different types of documents.

Since this DeskJet 2135 is designed mostly for light usage, so that is why it comes with a print rate of 7.5 ppm for black and 5.5 ppm for colour. It also comes with a decent duty cycle of 1000 pages per month, which we think is quite adequate for small organizations.

However, the segment where it fails to match its competitor is the cost per page as black printout cost around 1.4 rupees while colour cost around 4.5 rupees. The foldable paper tray can hold up to 25-sheets so you can opt for a large document printout without needing frequent change. This printer is compatible with most standard DeskJet ink cartridges and will give you a page yield of 480 pages for black and 150 pages for colour.
HP Color Printer

  • Beautiful and compact body
  • Energy-star certified
  • It offers excellent print quality
  • Affordable price point
  • Low print speed
  • The printing cost is slightly high

See What the Customers are Saying


If you are looking for an entry-level all-in-one printer that would cater to your occasional printing needs, we think HP DeskJet 2135 would be the right choice.

You may also like: Best Wireless Printer in India

6. Canon Digital Office Printer: Perfect Pick for Multifunction Laser Printer

Canon Laser Printer

Primary Features

  • Maximum 19 PPM and CPM speed.
  • 7-segment LED display.
  • 8000 pages duty cycle.
  • Multifunction laser printing.
  • 64MB RAM size.

Features Overview

Canon MF3010 is a meticulously engineered laser printer whose main motto is to cater to all your printing needs with optimum performance. It is a multifunction office printer that will help you to print, copy, and scan documents whenever you require it for office work. As a monochrome laser printer, you can expect it to deliver around 18-19 pages in a minute for printing and copy purposes.

In speed priority mode and resolution priority mode, this device holds a copy resolution of 600 X 400 DPI and 600 X 600 DPI. While for printing, the resolution goes up to a maximum of 1200 X 600 DPI, meaning you can picture-perfect images and highly detailed text in your documents. The printer also gets you a 64MB inbuilt memory where you can store preset settings for your printing.

Whether you have low or high requirements for printing or copying, this laser printer with a scanner can easily offer you a mammoth 8000 pages in a month. However, with one full toner cartridge, it will print or copy up to 1600 pages since it doesn’t compromise on the quality.

At a time, this device can store a maximum of 100 pages in its output tray, thus making large printouts a carefree task. The 7-segment LED display is quite easy to operate, and it gives you all the information and settings options you need for official purposes. All you just need is to connect it to your laptop or PC through its USB 2.0 port.Canon Laser Printer

  • High-speed printing
  • Top-quality scan and prints for images
  • Compact footprint
  • It can easily tackle heavy usage
  • You can upgrade the paper handling tray
  • The cost per page is slightly high

See What the Customers are Saying


Canon MF3010 could be a good value for money option if you have a high printing and copying requirement in your office at high speed.

Related article: Best Printer under Rs 3000

7. Canon PIXMA All-In-One Office Printer: Most Affordable in The Category

Canon Inkjet Color Printer

Primary Features

  • 4800 X 600 DPI print resolution.
  • Print, scan, and copy functionality.
  • 8 ipm maximum printing speed.
  • USB 2.0 connectivity.
  • One-year warranty coverage.

Features Overview

Undoubtedly, Canon PIXMA MG2577s is one of the highly-rated Canon printers you will ever encounter. It is a high-performance machine that may seem like an ordinary device, but surprisingly it allows you to print, scan, and copy in one place with both black and color options.

However, it is slightly an old device that is compatible up to Windows 8 and MAC OS X, so if all your systems are Windows 10 or the latest MAC OS, then you should avoid this device. But it offers USB 2.0 connectivity that will help you to connect it to various devices.

It will greet you with a decent printing speed of 8 ipm for black and 4 ipm for color so it will comfortably suffice all your occasional printing or copying needs.

Unfortunately, you can’t put PIXMA MG2577s into a cumbersome duty task because it comes with a poor duty cycle around 80 pages in a month. Moreover, the cost per page is quite expensive, and it will cost you around 7 rupees for black and 9 rupees for colour printouts. The costing per page may be expensive, but it gets a print resolution of 4800 X 600 DPI, ensuring excellent quality for all your print, scan, and copy tasks.

A great thing about this color laser printer is that it not only supports varied types of ink cartridges, but it is also compatible with numerous types of the page size. Canon offers one-years carry-in warranty coverage with this device, and for any technical assistance, you can contact the Canon printer service center.
Canon Inkjet Color Printer

  • It is compatible with different page sizes
  • Impressive printing and scanning quality
  • Good build quality
  • Poor page yield
  • Expensive printing cost

See What the Customers are Saying


If the print quality is your main priority and you need a device for occasional printing of high-quality documents, we suggest you go for Canon PIXMA MG2577s.

Read more: Best Printers for Home Use

8. HP Laserjet Multifunction Laser Office Printer: Top Choice for Home & Office Use

HP Multifunction Laser Printer

Primary Features

  • Multifunction laserjet printer.
  • 14 ppm print rate.
  • Manual duplex printing.
  • 5000 pages duty cycle.
  • 230-watt power consumption.

Features Overview

Another highly rated device in this list of top printers for office use is HP Laser jet M1005 that flaunts a two-story body design with multifunction capability. From print, scan to copy, you can do all the necessary office tasks using this device, but everything can be only in black and white color. Unlike others, this printer laserjet has been engineered with a flatbed scanner, thus giving you the freedom to scan all types of pages without any difficulty.

When it comes to printing, you can expect a high-resolution output on every page, and it is due to the 600 X 600 DPI print resolution. The best part is that it will deliver you around 14 of those premium print quality in a minute without a tinge of degradation.

With a single cartridge, you can get almost 2000 pages yield, which is a significant figure, but it will cost you a 1.4 rupee per page, which is not at all cheap. You won’t have to frown on its printing cost because it gives you a duplex printing facility to reduce the overall cost for pages.

The feature where it gets more interesting is the 5000 duty cycle, so you can install it in your office high-quality and fast printing. The high speed 2.0 USB connectivity makes the connection smoother and facilitates interruption-free data transfer. This HP printer black and white supports an extensive array of page sizes and also gets a large input tray that can stack almost 150 sheets.
HP Multifunction Laser Printer

  • Extremely easy to use
  • Highly productive for small offices
  • You can quickly scan documents without requiring any external device
  • Large input tray
  • It doesn’t have a wireless connection
  • Relatively expensive

See What the Customers are Saying


HP Laserjet M1005 should be on your target list if you are searching for a reliable, top-end, and fast printer that would ease up printing tasks in your office.

9. Samsung Multifunction Monochrome Office Printer: Most Convenient & Best to Use

Samsung Monocrome Laser Printer

Primary Features

  • 20 ppm print speed.
  • 1200 X 1200 DPI print resolution.
  • Ergonomic control panel.
  • Multifunction printer.
  • 64MB RAM capacity.
  • One-years warranty.

Features Overview

Samsung may not be a popular name in the printer market, but when you start using SCX-3401, it will leave you flabbergasted with its super-fast performance and quality. Harnessing the power from advanced hardware and modern technologies, this office printer can efficiently deliver 20 ppm print rate and take your office workflow to a new height.

Supported by a 64MB RAM size, it makes the printing, scanning, and copying entirely straightforward with a simple press of buttons. With that being said, you will find a small screen with an ergonomically designed key panel that makes printing a relaxed and straightforward affair. It comes with a large input tray where you can accommodate a large number of pages at a time.

In the mid-range price category, SCX-3401 offers you one of the best printing qualities with 1200 X 1200 DPI print resolution that brings out professionalism in all the output. Offering features like ID Copy, N-up copy, scan to email, PC Fax, etc., enhance the overall productivity and ensures optimum working efficiency.

It comes with the standard print cartridges, and surprisingly, it can print almost 1500 pages before getting drained out. What makes it unique? The Easy Eco Driver is basically a software that shows an accurate preview and option to adjust colour, quality, and many more to give you a cost-optimized output. Lastly, it is quite a space-efficient device and fits almost in office furniture, but it requires a decent amount of height clearance.
Samsung Monocrome Laser Printer

  • Low printing cost
  • Super printing speed with clarity
  • Simple and straightforward controls
  • Effective, eco driver
  • The overall quality could have been better

See What the Customers are Saying


Samsung SCX-3401 is an excellent multi-purpose printer that will suit in offices where a large number of prints are required daily with minimal costing.

10. Canon Image Class Laser Office Printer: Ideal Printer for Quality Image Printing

Canon Image Class Laser Printer

Primary Features

  • 19 ppm print speed.
  • On-demand fixing technology.
  • Low maintenance and energy consumption.
  • UFT II LT print language.
  • Wi-Fi and USB 2.0.
  • One-year warranty.

Features Overview

When you look at Canon LBP6030W, it might seem like an ordinary printer from outside, but in reality, it is a highly-efficient laser printer with numerous capabilities. You can expect to enhance the productivity level in your office by a large margin, as this printer will get you a print speed of 19 ppm.

Even though it comes with a standard 600 X 600 DPI print resolution, the print quality for images can go up to 2400 X 600 DPI and treat you with a stunning realistic output. This Canon device also gets a 32MB device memory, so it stores your preset settings while printing a large volume of documents. From standard A4, A5 to heavy paper and label, you can put any paper type and size, and it will always give you a magnificent result.

Canon has incorporated UFR II LT print language that facilitates the printer to draw processing power from PC or Laptop and deliver a top-notch performance. On the other hand, the on-demand fixing technology makes sure it consumes a low amount of power and quickly warms up for resuming the printing service.

Built with Wi-Fi and USB 2.0, you won’t ever have a problem connecting to your PC, laptop, mobile, or any other devices. Importantly, it also supports Canon mobile printing that ensures seamless connectivity during printing. It is designed for heavy-duty usage as it offers you a monthly duty cycle of 5000 pages without showing signs of overheating.
Canon Image Class Laser Printer

  • Highly efficient in power consumption
  • Seamless Wi-Fi connection
  • Fast and high-quality printing speeds
  • Effortless cartridge replacement
  • Expensive cost per page
  • Lack of duplex printing

See What the Customers are Saying


If you are investing in a mid-range office projector that would give you excellent performance without compromising on quality, take a look at Canon LBP6030W.

Before we make our move to the end, we like you to go through our buying guide, which we think will come handy to you while finding the most appropriate printer.

Buying Guide For The Best Office Printer

There are so many office printers available in the market ranging from normal inkjet to high-end wireless laser printers; anyone would get confused. So through this guide, we have highlighted all the essential things you should consider to find the best office printer;

Type of Printer

The first thing you need to decide while deciding to get a printer for your office is the printer type you will need for office work. Inkjet printers are a reasonable option if you are only looking for good quality prints on different paper material at an affordable price.

However, the cartridges are costly, and it comes with a low print rate. On the other hand, laser printers serve as the best choice for heavy office usage as it delivers high-quality printing with super-fast print rate and colossal quantity. But they are quite expensive, and compatible cartridges also come with a higher price tag.

However, if you are looking for a printer that can print, scan, and fax, then you should look for all-in-one printers that are available in both inkjet and laser type. Since nowadays many offices use this kind of printer so you will find a wide variety at a different price range.

Print Rate

The print rate basically depicts the printing speed of your printer and depending upon your usage, you should choose the PPM rate. However, the print rate of the black-and-white process is faster than the color printout, so you shouldn’t get confused. Similarly, a laser printer offers a print speed of 9-25 pages per minute, where inkjet only gets 5-18 pages per minute.


People often overlook, but DPI serves as one of the most critical factors that determine the print quality of your projector. DPI or dots per inch refers to how many ink dots the printer can put in a square inch area. A high DPI printer will get not only the highly detailed image quality but also high-resolution output. DPI of inkjet printers generally stays around 300-1000 DPI while laser and LED units to get 600-2000DPI. However, the arrival of modern technology has made DPI outdated, and nowadays, a low DPI can offer better print quality.


Nowadays, most of the printers come with a basic USB connection so you can easily connect them without much hassle. However, if you go for the latest models, then you will also find units with Wi-Fi and Bluetooth connectivity, so it allows you to print documents or images from your computer, smartphone, and other devices. Having PictBridge, Google Cloud Print, Dropbox, or SD card printing feature would make printing much more comfortable and convenient for you.


Duplexing is a useful feature that facilitates the printer to print on both sides of the paper either automatically or manually. It is a cost-effective way of printing that allows you to save paper costs or also decrease the burden of unnecessarily using paper for printing.


While going through different aspects of a specific printer, check whether the printer offers an excellent interface. A proper interface with a visual display will help you to go through settings and print papers without much hassle smoothly. Entry-level generally come with buttons and display while high-end models will give a touch-screen panel with fancy display.

Output Tray

The output tray is an essential feature of a printer, and the number of printouts the shelf can hold should always be higher than your average prints per day. Always go for a sturdy tray with a customizable holding capacity so that it can handle different types of papers along with a large quantity.

Final Verdict

We hope by now, you have already targeted the most appropriate for your requirement from our list of best printers for office use in India. In our list, we have featured a varied type of printer from different price ranges so that you won’t have a problem getting the most excellent one for your budget.

Some of the printers’ primary highlights are their commendable performance, fast printing speed, compact design, and low-cost printing service.

To ease up your selection process, our team has also given a detailed buying guide so that you can easily find out the printer that will suit your office requirement. For any further query, you can get in touch with us through email or comments, and we will try to solve your issue as soon as possible.

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